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Legal , Administration/Secretarial
Location: Cyprus,Nicosia
Reference: 2555
Date Posted: 07/05/2018
Legal Department Secretary
CareerFinders, on behalf of our client a leading and expanding Law Firm with offices in Nicosia, we are seeking to recruit a diligent Legal Department Secretary to support their busy litigation team.
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Key Duties/Responsibilities:
  • Typing and formatting pre-trial documents including motions, briefs, subpoenas and witness lists.
  • Gathering and organizing exhibits.
  • Creating, organizing and/or indexing trial binders.
  • Tracking deadlines and sending reminders to the legal team.
  • Checking and proofreading briefs and legal documents.
  • Ensuring that documents are properly formatted in compliance with court rules.
  • Preparing, typing and formatting trial documents.
  • Coordinating the preparation of charts, graphs, and other courtroom visuals.
  • Scheduling couriers, court reporters and expert witnesses.
  • Organizing, filing and managing documents, exhibits and trial binders.
  • Coordinating travel arrangements for attorneys, witnesses, clients and others.
  • Producing information by transcribing, formatting, inputting, retrieving, copying, and transmitting text, data, and graphics.
  • Tracking case deadlines.
  • Corresponding with clients, witnesses and opposing counsel.
  • Answering and connecting the phone.
  • Creating spreadsheets to track costs, exhibits and other information.
  • Transcribing dictation.
  • Maintaining docket systems.
  • Routing correspondence, reports and legal documents.
  • Organizing client conferences and attorney meetings.
  • Preparing expense reports.
  • Maintaining the attorney’s calendar by planning and scheduling conferences, teleconferences, depositions and travel.
  • Ordering supplies.

Key Skills/Experience:
  • Ideally educated to degree level in Law or related field
  • 2+ years of previous administration experience in a law office is essential 
  • Excellent written and verbal communications skills in Greek and English.
  • Knowledge of litigation documentation and filing procedures.
  • E-filing experience.
  • Knowledge of office procedures and legal terminology.
  • Typing skills.
  • Solid organization skills and multi-tasking skills.
  • Ability to interact professionally with all levels of personnel.
To apply for this vacancy, please send your CV, along with any covering letter to quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to.
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